The System Isn’t Sacred

Yesterday I had to admit something I didn’t want to.

The Young Napoleon Project wasn’t going to become the project I had spent the last ten years imagining.

That was surprisingly hard to accept.

Not because the project was failing.

But because the picture I had carried in my head for a decade wasn’t real anymore.

For years I had envisioned every detail of this project. I had planned the action tracking, the scoreboards, the data collection, the documentation, and even redundancies for the redundancies because I wanted to capture everything. I wanted complete control over the process.

Then I finally launched the project.

And after six weeks of actually living it, I realized something I never could have learned while planning it.

It was too much.

Not because I wasn’t willing to work hard.

Because I had built a system that demanded so much attention that it was beginning to compete with the very life it was supposed to support.

Somewhere along the way, I realized I was spending so much time documenting the project…

that I wasn’t actually living it.

So I started removing things.

I eliminated redundant tracking.

I simplified my systems.

I stopped documenting the same information in multiple places.

Not because those things were bad ideas.

Because they were getting in the way of the things that mattered most.

They were taking time away from my writing.

They were taking time away from the fitness goals I had allowed to slip.

They were taking time away from being present with my family.

Making those changes should have been easy.

Instead, it felt like I was giving something up.

The strange thing about plans is that after we’ve lived with them long enough, they stop feeling like plans.

They start feeling like promises.

We convince ourselves that success isn’t simply reaching the destination.

Success becomes following the exact route we imagined.

That’s where we get ourselves into trouble.

We become so committed to the process that we forget why we created it in the first place.

Businesses can’t cling to outdated processes simply because they’re familiar.

Parents constantly adjust routines as their children grow.

Travel plans change.

Careers change.

Life changes.

The people who continue moving forward aren’t the ones who never change their plans.

They’re the ones willing to change them when reality demands it.

For a while, I thought abandoning parts of my original plan meant admitting I had been wrong.

Now I think the opposite.

Those ten years weren’t wasted.

They gave me the vision.

But once the project became real, reality became a better teacher than imagination.

The system was never the project.

The scoreboards weren’t the project.

The trackers weren’t the project.

The spreadsheets weren’t the project.

Those things were simply tools meant to help me become the person I wanted to become.

And when the tools stopped serving that purpose…

They needed to change.

Six weeks ago I started this project with what I believed was the perfect blueprint.

Less than two months later, much of that blueprint no longer exists.

The dream does.

I chose the project over the systems.

I chose writing over documenting.

I chose to make room for my health instead of protecting routines that were no longer helping me.

For ten years I thought protecting the blueprint meant protecting the dream.

I finally realized they aren’t the same thing.

The blueprint can change.

The dream doesn’t have to.

Continue the Journey:

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A Life, Not a Collection of Parts

It’s easy to divide life into separate categories—work, family, health, hobbies—but the most fulfilling life isn’t built by keeping those pieces apart. It’s built by learning how they fit together.

I Finally Stopped Waiting to Feel Motivated

Waiting for motivation kept me standing still for years. Progress finally began when I stopped chasing the perfect feeling and simply started doing the work.

The Coach Can’t Do the Work

The right tools, the right systems, and the right coach can all help you move forward. But in the end, no one else can do the work that only you can do.

The Coach Can’t Do The Work

I am going to be starting a personal training program in the next week or so, and yesterday I had my first call with my trainer. Being honest, I was nervous. I had never worked with a personal trainer before, but the conversation was great and also a little unexpected. Instead of just talking about exercises and nutrition, we talked about my goals, the habits I want to build, the mental aspect of getting healthier, my history with weight, and what I hope to achieve in the future.

As exciting as the call was, and as motivated as I am to work with this trainer, I’m still the one who has to put in the work. That’s something I’ve struggled with my whole life when it comes to my health.

The trainer can write my workouts, answer my questions, help keep me accountable, and encourage me when I’m frustrated. But he can’t lift the weights for me. He can’t choose what I eat every day. He can’t walk the steps I need to walk. He can’t say no to the junk food or turn off the TV so I can go work out. He can be a guide, but I still have to choose to follow.

I’ve done it before. In what feels like a past life, I lost 170 pounds. I was determined. I was resilient. Then I wasn’t. Some of the weight came back, and with it came frustration and disappointment.

Since then, I’ve read books about motivation and discipline. I’ve listened to podcasts. I’ve watched countless videos. I know what it takes to get back to where I want to be.

Information has never been the problem.

Turning that information into action has.

Often we think success comes from the tools we use along the way. The right pen or computer will help us write more. The right planner will keep us organized. The right app will keep us on task. Maybe the right coach will finally help us reach our goals.

Those things absolutely help.

They make the path clearer.

But they can’t walk it for us.

This project has never been about finally discovering the secret that erased years of failure. There isn’t one.

The progress I’ve made has come from doing the work day after day. From refusing to quit when things got hard. From not accepting defeat when I fell behind. From allowing the process to evolve instead of abandoning it because I was too stubborn to change.

The tools I’ve chosen have helped me get this far, but they aren’t the reason I’m here.

This trainer will be no different.

He gets to be on my team. He gets to challenge me, encourage me, and help me decide what I need to do to reach my goals.

But I still have to do the work.

The tools you use can help you write. They can help you stay organized. They can help you stay on task.

But if you don’t do the work, the tools can’t do it for you.

A coach, a trainer, or an accountability partner can all cheer you on. They can believe in you, even on the days you don’t believe in yourself.

But when it’s time to do the work…

You’re the one who has to do it.

And when you do, you’ll have something no one can ever take away from you:

The satisfaction of knowing you earned it.

Continue the Journey:

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  • Stay in the Game
    Progress belongs to those who refuse to quit. Once you’ve committed to the journey, the work still has to be done one day at a time.
  • Every Opportunity Begins With Risk
    Hiring a coach, starting a new program, or chasing a goal all begin with uncertainty. The next step is doing the work that turns opportunity into progress.

Stay In The Game

Last night was poker night with the Papa Pandas. Ten of us showed up for a Texas Hold ‘Em tournament. On the opening hand I made two pair and won a large pot. Then I didn’t win another hand for a very long time.

Eventually the table had dwindled down to four players, and my dwindling stack was the smallest of them all. If you had taken a poll around the table, I probably wouldn’t have been the favorite to come out on top.

But I stayed patient. I played my game, bet when I thought the odds were in my favor, and took it one hand at a time. I eliminated one player, then another, and eventually it was just me and the chip leader. I won a couple of smaller pots to even things up before catching an outside straight on the river and moving all in. He called with two pair, and I walked away the winner.

I didn’t win because I played every hand perfectly. I folded hands that would have become winners and played a few that I probably shouldn’t have. I won because I stayed patient and stayed in the game. The cards certainly helped, but they couldn’t have helped me if I had already given up.

It made me wonder about all the other things I’ve quit simply because I got behind. How many times have I stopped writing because the words wouldn’t come? Quit exercising because the scale didn’t move? Walked away from a sport because I wasn’t getting playing time? Given up because things simply became too hard? Not because I was destined to fail, but because success didn’t seem likely, and I mistook where I was for where I was going to finish.

Yesterday I wrote that seizing opportunity requires us to accept uncertainty before we can enjoy the reward. Today I’m realizing that’s only half the story.

Sometimes taking the risk isn’t enough. Sometimes the reward only comes because we stay around long enough for it to arrive.

If you quit trying to lose weight every time the scale goes up or refuses to move, you’ll never reach your goal.

If you abandon every project because the results aren’t immediate, you’ll never finish anything meaningful.

If you give up on every dream because reality doesn’t match the picture in your head, you’ll never become the person you hoped to be.

It won’t be because you weren’t talented enough or capable of working hard enough. It’ll be because you didn’t give yourself—or your dream—the time it needed.

Last night I happened to win the poker tournament. But that’s not what I’ll remember.

I’ll remember looking down at the smallest stack at the table and realizing that as long as I still had chips in front of me, the story wasn’t over.

Sometimes the only thing you can do is stay in the game long enough to find out how the story ends.

Continue the Journey:

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Overthink The Good Stuff

Guess what?

I overthink things.

I know… you’re shocked.

If you read my post about Why The Young Napoleon Project then you know I share a trait with General George B. McClellan: we were both overthinkers and overplanners.

My anxiety?

Well… that doesn’t exactly help either.

I can get lost overthinking the smallest things.

Did I say the wrong thing?

Should I have sent that text?

Did I make the right decision?

Then I can spend hours thinking about everything that might be waiting for me tomorrow.

I imagine I’m not alone.

Like so many people, I tend to obsess over tiny moments that probably don’t mean nearly as much as I convince myself they do.

You know what’s sad, though?

We rarely overthink the good stuff.

I don’t have Brooks’ and Joseph’s laughter replaying on a loop in my head.

I don’t constantly revisit the quiet moments Jillian and I share together.

I don’t spend hours remembering the funny things Joseph says or the way he says them.

Those moments come into my life…

And then they’re gone.

Meanwhile, anxiety, fear, and worry seem to live in my head rent-free.

Some of that is chemistry.

Some of it is simply the way our brains are wired.

While researching this, I came across an article in Psychology Today explaining why our brains naturally gravitate toward negative thinking. It pointed out that our minds are wired to pay more attention to potential threats than positive experiences—a survival instinct that made a lot of sense thousands of years ago, but one that can easily leave us replaying our worst moments while overlooking our best ones.

Our minds are trying to protect us.

They’re scanning for danger.

Preparing us for tomorrow’s meeting.

The unexpected bill.

The difficult conversation.

Sometimes they’re trying to teach us something.

“Remember that mistake you made yesterday? Think about it for the next three hours so you never make it again.”

And honestly…

There’s some value in that.

We should learn from our mistakes.

We should approach unfamiliar situations with healthy caution.

Sometimes there really is a good reason to worry about something on tomorrow’s calendar.

But left unchecked, our minds can convince us that our worst moments deserve the most attention.

What if we trained our minds a little differently?

What if we intentionally spent time replaying the good moments instead?

Not to ignore our problems.

Not to pretend life is perfect.

But because those moments deserve our attention too.

In my reading, I came across another article from Verywell Mind about learning to savor positive moments. One of the things that stood out to me was the reminder that joy often doesn’t require bigger experiences—it requires paying closer attention to the ones we’re already having. The more intentional we are about noticing and lingering in those moments, the more likely we are to remember them later.

They deserve to be appreciated.

They deserve to be remembered.

What if you spent just five minutes every day thinking about your kids laughing?

The love you share with your spouse.

Good news you recently received.

The ordinary moments when, for just a little while, nothing was wrong.

What would happen?

Would your outlook change?

Would you feel a little lighter?

Would your day be just a little better?

I think it might.

The moments we replay become the stories we tell ourselves about our lives.

If we come home from work and only replay everything that frustrated us, how can we expect the rest of our evening not to be colored by that frustration? It’s also why I wrote Don’t Let Your Storm Get Your Kids Wet. The stories we replay don’t always stay inside our own heads—they often shape how we show up for the people we love.

If we replay only our failures, eventually we’ll begin believing we’re failures.

If we spend all night overthinking tomorrow’s problems, we’ll wake up already convinced it’s going to be a bad day.

And in doing so, we’ll miss the moments that could have made it a good one.

But what if we intentionally replayed moments of joy instead?

What if we celebrated the small wins?

What if we got excited about what still lies ahead?

What if we filled our minds with the memories that remind us life is good, even when it isn’t perfect?

When I look back on this project, I realize I’ve spent a lot of time writing about ordinary moments instead of extraordinary ones. It’s something I’ve explored before in Why Ordinary Days Matter More Than Big Moments. The memories that shape our lives usually aren’t the spectacular ones—they’re the ordinary moments we almost overlook.

Walks around the neighborhood.

Playing catch.

Reading bedtime stories.

Quiet evenings with Jillian.

Those moments are my life.

Some days are harder than others.

Some stories are painful.

But if I only focused on those moments, I’d completely miss the ones that make this life so beautiful.

So yes…

Tomorrow I’ll probably wake up and still be an overthinker.

That isn’t changing overnight.

I’m forty-one years old.

If it were that easy, it probably would have happened by now.

I’ll probably replay some small mistake I made today.

I’ll probably worry about something waiting for me tomorrow.

But I’m also going to try to be more intentional about replaying the good stuff.

The laughter.

The walks with my boys.

The quiet moments with Jillian.

The conversations I’ll someday wish I could have one more time.

Because those moments are the best part of my life.

And if I’m going to overthink anything…

I’d rather it be the good stuff.

Continue the Journey:

Further Reading:

Psychology Today — “3 Reasons Why Your Brain Loves Negative Thinking”

https://www.psychologytoday.com/us/blog/social-instincts/202512/3-reasons-why-your-brain-loves-negative-thinking/amp

Verywell Mind — “How to Savor the Moment”

https://www.verywellmind.com/how-to-savor-the-moment-3144633